TERMS & CONDITIONS
Race Rules & Conditions of Entry
1. All competitors compete at their own risk, and agree to abide by all race rules and observe all safety requirements and to compete (run/swim/ride/kayak) within their own limits to ensure their own safety and wellbeing.
2. All competitors must be of sufficient fitness and skill to safely complete the race that they enter.
3. All biking and running competitors must be competent (carrying or riding) crossing rivers up to 2’ deep and must use specified crossing points.
4. Organisers reserve the right to withdraw from the race any competitor who shows signs of fatigue or injury during the race.
5. All competitors must dress sufficiently for the conditions and weather likely to be experienced during the race. Remember Hanmer Springs is an alpine village and weather changes very rapidly. All bikers and runners will be required to carry a minimum amount of gear as specified in the compulsory gear list supplied to all registered competitors.
6. The event will be held in all weather conditions unless these are so extreme that the damage to the environment would be irreparable, or the rivers in the Edwards catchment become un-crossable or for any other reason that the organisers consider it unlikely that competitor’s will be able to safely and successfully complete the race. In either case organisers reserve the right to alter the course or if a suitable alternative is not available cancel the event (or specific races) and reserve the right to retain all entry fees.
7. Competitors must obey all course marshals, and follow the route as described and marked by the organisers.
8. Competitors must obey any conditions imposed by DoC. These will be displayed at registration and announced at the race brief.
9. Competitors must wear their race number on their Bike (for riders) and on their chest (for runners) to be visible at all times, and ensure it is recorded at the finish.
10. All competitors must carry all rubbish out with them – any competitor caught dropping rubbish such as used sqeezys etc will be instantly disqualified and face blacklisting from future events.
11. All individual entrants in The “James” Alpine Adventure (Xtreme or Ultimate race or Mountainman (Xtreme) must change and dry off completely in the 1st transition before starting their MTB stage – they may have one nominated person to assist them inside the transition zone. Those doing the Adventure option should change and dry off if wet below the waist.
12. All individual entrants in The “James” Alpine Adventure race or The “James” Mountainman must have one nominated person to be responsible for their gear and assist in the transition zones if required.
13. All kayakers/paddlers must wear an approved personal floatation devise at all times while on the water.
14. All bikes must be serviced prior to registration and be given a pre-race Didymo clean – ECAN will be onsite at registration and race day to assist.
15. All bike riders must wear an approved bike helmet at all times when on their bike.
16. All competitors must attend the race brief and time keepers roll call prior to their race start.
17. All competitors must sign the Personal Statement of Ability and Safety at registration (see below), which states that you have read, understood, and agree to these conditions of entry.
Personal Statement of Ability and Safety
I certify that I am in good health and agree to abide to the rules and regulations of The “James” Mountainsports Series and to obey any and all instructions from race officials so as not to put myself or others at risk.
I acknowledge that there are inherent risks involved with mountain/ cross country running, mountain biking and multisport and that these are compounded by the high country environment that the event is being held in and fully realise the dangers of participating in an event such as this and fully understand the risks associated with such participation and my/ our wellbeing during the event.
I understand and agree that situations may arise during the event, which may be beyond the immediate control of officials or organisers, and I must continually participate in a manner that does not endanger either myself, or others.
I further certify that my cycle equipment is in suitable order for the event and has been checked by a certified cycle mechanic.
I further certify that my kayak (or similar) and related equipment is in a sea-worthy condition and is suitable for open (lake) water conditions.
I forever waive all civil claims or actions against the event organizers, Department of Conservation, volunteers and sponsors or any staff or agents of these groups or any other parties associated with the event. I verify that I am suitably trained for the event and am fully aware of all the risks involved.
I understand that all roads that I will be cycling on are open to normal traffic and will obey all road and cycling rules.
I understand that in the event of fire, earthquake, flooding, and/or any other extreme geological, Meteorological or environmental event that makes the event and/or specific races unsafe or inaccessible, the event/race may be altered, postponed or cancelled without refund.
I understand that withdrawals prior to December 20th will be refunded minus a $25 administration fee (at the organiser’s discretion), but that there are strictly no refunds after December 20th. Entries may however be transferred to the following year as long as the race director is notified prior to the Friday of the race weekend.
I authorise my name, voice, picture and information on this entry form to be used without payment to me in any broadcast, telecast, promotion, advertising, or any other way pursuant to the Privacy Act 1993.
I consent to receiving medical treatment which may be advisable in the event of illness or injuries suffered during the event. And that I have disclosed any allergies or medical conditions that may affect such treatment.
I have made my team members aware of these conditions and have authority to sign on their behalf and acknowledge that all team members must be present and sign a hard copy of this statement at registration.
All entries must be signed by the participant and parent/guardian of those under 18
Compulsory Gear List
- Swimmers: A full length body suit including swim cap (neoprene or similar booties/socks and gloves are optional but NO WEBBING) – the lake is cold!
- Kayakers/paddlers: An approved personal flotation devise must be worn at all times while on the lake.
- All bikers must wear an approved helmet.
- All bikers and runners must carry (or wear) a full set of thermal clothing to include;
- 1 long sleeve tops
- 1 pair long johns
- Gloves & hat.
- Thermal clothing is deemed to be those whose fabrics allow moisture to be wicked away from the skin allowing them to remain reasonably dry and retain heat e.g. polypropylene or merino wool. Cotton and or Skins ® or equivalent type garments are not suitable and will not be considered.
- A full set (jacket & pants) of wet weather gear, which must be both wind and water proof.
- A survival blanket
- A whistle
- A headlight is compulsory for the High Country 100 ultra (first 30-60 mins) and recommended for the last lap of the Mountainman run stage.
- A minimum capacity of 2 liters of fluid.
- Enough suitable food/snacks to last the whole race.
- Any medical goods specific to any medical condition e.g. for allergic reactions to wasp stings
- In Addition to which all bikers must carry a minimum repair kit which must contain at least;
- 1 spare tube, a new puncture repair kit – including tyre levers, a chain breaking kit and at least one spare link e.g. SRAM power links, a bike pump and a multi tool with the basic Allen key/ socket requirements for your bike.
- It is also advisable to carry crampstop (or similar), sunscreen and for bikers, chain lube and a spare tyre – you are just as likely to slash a tyre as get a puncture.